Planning
Budgets
Coordinate, manage and produce the annual budget in conjunction with the managers, finance chair and board
Forecasts
Forecasting cash flow requirements based on balances in bank, outstanding receivables, payables, and payroll Work with managers to determine timing and amount of planned expenditures that materially affect cash requirements, and identifying potential need to draw on line of credit
Controls
Reporting and Analysis
• make adjustments to the balance sheet and income statement as necessary,
• create, produce and maintain reporting spreadsheets for regular reporting to the managers and Board of Directors
• review and report on profitability and efficiency of group, event, tournaments and individual types of business
• attend Board meetings

Authorization and Approvals
Maintain good accounting, including :
• adherence to policies and procedures by all staff, in particular cash handling and inventory procedures; ensuring segregation of responsibility over initiating, recording, and approval of transactions
• keeping accurate records and documentation,
• ensuring transactions are recorded and reported in a timely manner
• report to the board any issues with existing policies and procedures or need for new/modified policies & procedures Maintain all company licenses, permits, commercial contracts & policies Financial Review/Audit Participation
• liaise with Review Accountants as necessary,
• provide Review Accountants with access to accounting systems and records, raise any concerns with accuracy of records to Accountants, understand basis for any adjustments proposed by accountants, act on recommendations from accountants
• Continually update skills and promote accounting best practices.
Operations
Income 
Collect, deposit and post receipts for all operations at earliest opportunity;
Prepare and issue invoices in a timely manner;
Regularly review outstanding accounts receivable aging reports;
Ensure follow-up on overdue AR accounts with escalation to Finance chair as required
Expenses
Requests all invoices/expenses from department heads in a timely manner,
Pay all accounts payables in a timely manner, subject to cash balances, 
Ensure remittance of all government forms and fees prior to established deadlines, Coordinate employee payroll with all departments and submit to Ceridian,
Resolve payroll issues to ensure employees are paid on time Government and Regulatory Remittances,
Ensure all Federal Government reporting deadlines are met and remittances submitted (Revenue Canada tax returns, CPP, EI, GST)
Ensure all Provincial Government reporting deadlines are met and remittances or assessments are submitted (PST, WCB)
Ensure all Municipal reporting deadlines are met and remittances submitted (Property Tax, By-law compliance)

Assets/Capital Projects
Cash: Coordinate all necessary activities with the bank as it relates to our accounts and services Reconcile bank accounts on a monthly basis
Inventories:
Ensure policies and procedures for effective management of inventories are in place for all operations (Pro Shop, F&B, and Operations) and that procedures are followed; Recommend changes in procedures as required
Capital Projects:
Segregate expenditures for capital projects or purchased assets from operational transactions
Monitoring & reporting on budget/estimates against actual and planned expenditures
Fixed Assets:
Maintain Fixed Asset register ensuring sufficient details maintained in order to determine asset life, current asset values, and depreciation rates
Ensure fixed assets are properly insured and protected from preventable damage, theft or loss Acquisition and disposal of assets
Other
Coordinate regular pickup and delivery of the mail

The Kimberley Golf Club is looking to hire a part-time bookkeeper/accountant. The position requires a candidate who is available throughout the entire year, and is able to respond to seasonal fluctuations in workload.
Candidates meeting the following criteria will be considered for the position:
• Demonstrated experience and training in accounting and financial management. A diploma, degree, or professional certification is preferred but not mandatory;
• Familiar with the diverse operations of a member-based golf club, including golf course operations, golf shop, and food and beverage operations;
• Able to deal with large group of suppliers as well as a limited number of key clients mainly affiliated with the hospitality and tourist industry;
• Experience with automated accounting systems, preferably QuickBooks , payroll systems (Ceridian) as well as online payment and procurement systems for banking, inventory management and government remittances;
• Must be self-reliant and confident in handling issues and deadlines in order to minimize need to escalate issues;
• Must be comfortable with making regular presentations to the board of directors and other club managers;
• Capable of developing, adapting and enforcing financial policies and procedures;

Working conditions for the position include the following characteristics:
• Minimal weekly time commitment is approximately 8-16 hours, occasionally requiring up to 32 hours during budget, year-end and month-end business cycles;
• Most active months are April through to December. The months of January through March are lighter but still require a weekly presence;
• Work location is on-site at the Kimberley Golf Club. Although some work can be performed off-site, a key requirement of the position is to be able to meet and work closely with our 3 departmental managers and to accommodate their diverse work schedules;
• The work schedule is flexible, however the schedule must take into consideration access to and availability of our key managers;
• Position reports to the President of the board of directors of the Kimberley Golf Club, working closely with the Director (Finance);
• Position will be a peer to and in a similar reporting relationship as the Superintendent of Golf Course Operations, Director of Golf and Manager of Food & Beverage;
• This is a stand-alone position, there is no requirement for supervision of staff at this time;

Interested candidates should submit their resume by e-mail to the attention of finance@kimberleygolfclub.com. Please specify Bookkeeper/Accountant in the Subject line. Closing date: Friday February 21, 2019